Built for businesses that sell time

The CRM That
Replaces Your Admin

From first enquiry to paid booking — in under 10 minutes.

Enquiry to Booking in Under 10 Mins

One Platform Replaces 5+ Tools

The Fastest Workflow System

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Free 7-day trial · No credit card required · Switch from any CRM in minutes

The CRM That Replaces Your Admin

5+ tools, zero connection

One app for leads, another for contracts, another for invoices. Nothing talks to each other and you're the glue holding it together.

Client history vanishes

A lead becomes a booking and suddenly you can't find the notes from your first conversation. Context is everything — and it keeps disappearing.

Admin eats your billable hours

You started this business to do what you love. Instead, you're chasing invoices, copying data between apps, and drowning in admin.

From Enquiry to Lead and Booking in Under 10 Mins

StudioFlow doesn't just store your contacts — it moves them forward. Capture an enquiry, qualify the lead, send a quote, get it signed, and take a deposit. All in one flow, all in minutes.

Enquiry Captured

Lead auto-created, instant response sent, follow-up sequence triggered

Quote & Contract

Professional quote sent, contract signed electronically, deposit invoice generated

Booked & Scheduled

Calendar synced, tasks created, workflow automations running

Delivered & Paid

Work delivered, final invoice sent, feedback collected

Every interaction recorded. Every step automated. Your team, your clients, your reports — everything in one place.

Leads That Convert

Capture enquiries from your website, import from any CRM, or add manually. Smart follow-up sequences nurture them while you focus on client work.

Automated follow-up email sequences
Drag-and-drop pipeline with custom stages
Lead source tracking & conversion analytics
Import leads from any CRM via CSV

Quotes That Close

Create professional quotes with service packages and add-ons. Clients accept online, and your workflow takes over — contracts, invoices, everything.

Professional quote builder with packages
Client-facing acceptance page
Decline reason tracking for smarter follow-ups
Auto-trigger contracts and invoices on acceptance

Clients That Stay

Give every client a branded portal with their project timeline, documents, questionnaires, and deliverables — all in one place.

Branded client portal per project
Custom questionnaires & intake forms
Document sharing & e-signatures
Real-time project updates

Finances That Work

Invoices, payment plans, expense tracking, and financial reports — all connected to your projects and clients.

Stripe payment integration
Flexible payment plans with auto-generated invoices
Expense tracking with tax reports
Profit & Loss and revenue analytics

The Fastest Workflow System for Service Businesses

Set it and forget it. When a quote is accepted, StudioFlow auto-generates the contract, sends it for signing, creates the deposit invoice, and updates the project status. All hands-free.

Visual workflow builder with triggers and actions
Follow-up email drip sequences
Auto-create invoices, tasks, and contracts
Google Calendar & Microsoft Calendar sync

Deliver & Get Paid

Share deliverables through beautiful galleries or file portals. Track downloads, collect feedback, and close out projects cleanly.

Secure file sharing & galleries
Client commenting & approvals
Integrated payment collection
Cloud storage sync (Google Drive / OneDrive)

Switching is easier than you think

Import your leads, contacts, and projects from any CRM — HubSpot, Monday, Dubsado, HoneyBook, or any CSV export. Your data comes with you, and you can export it anytime. No lock-in, ever.

CSV Export

StudioFlow

See Import Guide